Stay Social Arc Portal

Cathy will be running two ARC workshops in spring at different sites
Current registration process is cumbersome, involving Google Forms, spreadsheets, and manual communication
Need to create a streamlined registration portal that can be integrated into the organizer's website
Solution should be ready for promoting events by November/December for January workshops
Cathy will be running two ARC workshops in spring at different sites
Current registration process is cumbersome, involving Google Forms, spreadsheets, and manual communication
Need to create a streamlined registration portal that can be integrated into the organizer's website
Solution should be ready for promoting events by November/December for January workshops

Google Form creates confusion when people think they're registered after filling it out
Manual process requires multiple emails to participants, service refs, and caregivers
Spreadsheet management described as a "nightmare" and "very sloppy"
Information scattered across multiple systems (Google Docs, Excel, email)
Hours of time spent on manual administration

Single portal where participants can:
- Fill out the interest form
- Have service coordinator complete screening tool (via link)
- Register for events
- RSVP for specific workshop dates
Portal should integrate with organizer's website
Need option for "hidden" or private events

Pull client data from:
- Eventbrite (per event, per client) - "CLIENT MANAGEMENT"
- QuickBooks (all funding information) - "FUNDING"
Different authentication levels:
- Admin (full access)
- ARC (limited access to ARC-specific information)
- Client (portal access)
Allow staff to check event attendance and see important information (allergies, photo waivers)
Ability to take notes for each client per event